Assistant HR Specialist

Assistant HR Specialist

Main Responsibilities

I. Campus Recruitment Support (40%)

• Assist in planning and executing annual campus recruitment strategies, information sessions, career fairs, and related activities.

• Source, screen, and conduct preliminary phone interviews for fresh graduate candidates, and coordinate the interview process.

• Establish and maintain positive relationships with career centers and student organizations at target domestic universities.

• Track campus recruitment metrics and assist in preparing recruitment analysis reports.

II. Overseas Recruitment Support (40%)

• Assist in developing and maintaining overseas recruitment channels (e.g., LinkedIn, local job boards, overseas university forums).

• Handle initial communication with overseas candidates, schedule and follow up on interviews, and adapt to working across different time zones.

• Translate and proofread overseas job descriptions (JDs) and related recruitment materials.

• Gather local talent market insights and salary benchmarks to support recruitment decision-making.

III. Overseas HR Operations Support (20%)

• Onboarding & Offboarding: Assist in preparing online onboarding procedures and document collection for new overseas hires; support offboarding processes.

• Data & Records Management: Help maintain the accuracy of overseas employee information in the HRIS; manage electronic employee files.

• Policy Communication: Assist in translating and disseminating HQ’s latest HR policies, notices, and event information to overseas employees.

• Daily Inquiries: Serve as the first point of contact for common HR policy questions from overseas employees and escalate to the appropriate team members when necessary.

• Project Support: Assist the team in coordinating overseas employee engagement surveys, training sessions, and other HR projects.

Qualifications

• Education: Bachelor’s degree or higher, preferably in Human Resources, Business English, Management, Psychology, or related fields.

• Language Skills: Exceptional overall English proficiency (fluent in listening, speaking, reading, and writing). Must be able to write professional emails, navigate English-language systems, and communicate verbally with ease.

• Communication Skills: Strong cross-cultural communication and interpersonal abilities, with experience collaborating effectively with people from diverse backgrounds.

• Organizational Skills: Excellent attention to detail, multitasking, and time management skills; able to work in a structured and rigorous manner.

• Proactivity: Highly self-motivated, eager to learn, adaptable to fast-changing environments, and capable of working independently on supportive tasks.

• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook.